Invitation to Bid 

Procurement of Manpower Services for General Support and Janitorial Services for BCDA under a Three (3)-Year Service Contract

1. The BASES CONVERSION AND DEVELOPMENT AUTHORITY (hereinafter referred to as BCDA), through the 2023 Corporate Operating Budget and 2023 General Appropriations Act (GAA), intends to apply the sum of Twenty-Seven Million Eight Hundred Seventy-Four Thousand Nine Hundred Thirty-Nine Pesos and 20/100 Only  (Php27,874,939.20), inclusive of VAT and all other applicable government taxes, fees, and charges, being the Approved Budget for the Contract (ABC) for the first year only, to payments under contract for the bidding of Manpower Services for General Support and Janitorial Services for BCDA under a Three (3)-year Service Contract, broken down as follows;

            Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. BCDA now invites bids for the Procurement of Manpower Services for General Support and Janitorial Services for BCDA under a Three (3)-Year Service Contract. Delivery of the Goods and Services is required for the first one (1) year of the Contract which may be renewed every year thereafter, at the option of BCDA and subject to a satisfactory result of the performance evaluation up to a maximum period of Three (3) Years. Bidders should have completed, within five (5) years prior from the date of submission and receipt of bids,  a contract similar to the Project, equivalent to at least fifty percent (50%) of the ABC adjusted to current prices using the PSA’s CPI; or at least two (2) similar completed contracts with the aggregate amount equivalent to at least fifty percent (50%) of the ABC adjusted to current prices using the PSA’s CPI,  and the largest of these similar contracts must be equivalent to at least Twenty-Five Percent (25%) of the ABC.

The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

3. Bidding shall be conducted through competitive bidding procedure using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (RIRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

4. Bidding is limited to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183.

Prospective Bidders may obtain further information from BCDA and inspect the Bidding Documents at the address given below during business hours from 8:00 AM – 5:00 PM and/or at the BCDA website (https://bcda.gov.ph/bids). 

5. A complete set of Bidding Documents may be acquired by interested Bidders from the BCDA Corporate Center, 2^nd Floor Bonifacio Technology Center, 31^st St. cor. 2^nd Avenue, Bonifacio Global City, Taguig City, starting 19 April 2023 to 08 May 2023 from 8:00 AM to 5:00 PM except Saturdays, Sundays and Holidays, and until 9:00 AM on 08 May 2023 (Monday), upon payment of an applicable fee for the bidding documents, pursuant to the latest Guidelines issued by the GPPB, as follows:  

The cost of the bidding documents is Php25,000.00 (non-refundable).

The Procuring Entity shall allow the bidder to present its proof of payment for the fees in cash, manager’s check or via online fund transfer to BCDA Account. 

The Bidding Documents may also be downloaded from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of BCDA (www.bcda.gov.ph). Only bidders who purchased the Bidding Documents will be allowed to submit bids.

6. The BCDA will hold a Pre-Bid Conference  on 26 April 2023 (Wednesday) at 1:00 PM at the BCDA Corporate Center, 2^nd Floor Bonifacio Technology Center, 31^st St. cor. 2^nd Avenue, Bonifacio Global City, Taguig City via face to face or video conferencing, which shall be open to prospective bidders.  To be able to join the online pre-bid conference, a written request shall be made/e-mailed to the BAC-G Secretariat by the prospective bidders.  

7. Bids must be duly received by the BAC Secretariat at the BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st  St. cor. 2nd Avenue, Bonifacio Global City, Taguig City on or before 9:00 AM,  08 May 2023 (Monday). Late bids shall not be accepted. 

8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

9. Bid opening shall be on 08 May 2023 (Monday) at 10:00 AM in the given address.  Bids will be opened in the presence of the Bidders’ representatives who choose to attend. Late bids shall not be accepted.

10. The Pre-bid Conference and the Opening of Bids are hybrid events. Prospective bidders may choose to attend online via zoom or in person at the BTC Office.

For those attending in person, the following guidelines must be followed:

• Attendees to the Pre-bid Conference and Opening of Bids will be required to follow the BCDA Health Protocols; and
• Observers/representatives who show signs of COVID-19 related symptoms are not allowed to enter the BCDA premises.

11. BCDA reserves the right to waive minor defects in forms and requirements as long as they do not affect the genuineness and authenticity of the documents submitted.

12. BCDA reserves the right to accept or reject any bid, to annul or cancel the bidding process, to declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.

For further information, please refer to:

BAC for Goods Secretariat

(02) 8575-1700

bacgsecretariat@bcda.gov.ph

Issuance Date of Bidding Documents: 19 April 2023.

BIDS AND AWARDS COMMITTEE FOR GOODS

By:
 

RICHARD BRIAN M. CEPE

Chairman