Consulting Services for the Production of the BCDA 2018 Annual Report

REQUEST FOR EXPRESSION OF INTEREST
CONSULTING SERVICES FOR THE

PRODUCTION Of the bcda 2018 ANNUAL REPORT

1. The Bases Conversion and Development Authority (BCDA), through its 2019 Corporate Budget approved by the President and CEO, intends to apply the sum of One Million Five Hundred Thousand Pesos (PhP1,500,000.00)  inclusive of all applicable taxes, fees, and incidental expenses, being the Approved Budget for the Contract (ABC) for the Consulting Services for the Production of the BCDA 2018 Annual Report.  Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals

2. The Eligibility Documents, including the Terms of Reference (TOR) for the project may be downloaded from the BCDA website (www.bcda.gov.ph) or can be secured from 22 February 2019 to 13 March 2019, 10:00 am at the BCDA Corporate Office, 2/F, Bonifacio Technology Center, 31st Street, corner 2^nd Avenue, Bonifacio Global City, Taguig City

3. The BCDA now calls for the submission of eligibility documents for the Consulting Services for the Production of the BCDA 2018 Annual Report.

4. Prospective bidders must submit their eligibility documents on 13 March 2019 (Wednesday) 10:00 a.m. at the Bases Conversion and Development Authority (BCDA) Corporate Office (same office above). Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” criterion.  The opening of Eligibility Documents is on the same day at 10:30 a.m.at the BCDA corporate office (same address above).

5. A Pre-eligibility Conference for the discussion of the Eligibility requirements will be on 1 March 2019 (Friday) 10:00 a.m. at the BCDA Corporate Office (same address as above).

6. The BAC for Consultancy shall draw up a shortlist of at most five (5) consultants from those who have submitted the eligibility documents, and have been determined as eligible in accordance with the provisions of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”, and its Implementing Rules and Regulations (IRR). Shortlisted bidders shall be entitled to submit bids.

7. The bidder must be registered with PhilGEPS and must have the following qualifications:  

1. 1. The Consulting Firm must be strictly a reputable corporate communication or advertising or marketing firm (can be design studios or agencies with graphic design/advertising as its main business) which has been in operations for at least three (3) years.  In the case of joint ventures, the lead consulting firm should have at least three (3) years of business operation. 

1. 2. The identified members of the proposed creative team must have at least three (3) years experience in communication or advertising as related to his function in the team.

1. 3. The identified members of the proposed creative team must have handled at least three (3) creative projects which are similar in nature to the requirement (e.g. annual report, glossy magazines, coffee table book, brochures, corporate calendars, etc.) in a capacity related to his/her function in the team.

1. 4. The Consulting Firm must have produced at least one (1) similar creative project which is similar in nature to the requirement (e.g. annual report, glossy magazines, coffee table book, brochures, corporate calendars, etc.) with a content price amounting to 50 percent of the Approved Budget for the Contract (ABC).

1. 5. The Consulting Firm must have produced at least two (2) similar creative projects which are similar in nature to the requirement (e.g. annual report, glossy magazines, coffee table book, brochures, corporate calendars, etc.) regardless of the amount.

8. The Consultant must be assessed based on the most favorable compliance of the criteria set by BCDA.

9. The criteria and rating system for short listing are as follows:

10. Shortlisted eligible bidders may purchase the Bid Documents at a non-refundable fee of Php1,000.00 at the BCDA Corporate Officer (same address above).

11. Bidding shall be conducted through open competitive bidding procedures and is subject to the conditions for eligibility as specified in the IRR of RA 9184.

12. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines.

13. BCDA shall evaluate the bids using the Quality-Based Evaluation (QBE) procedure.   

14. The contract for the Creative Consulting Services for the Production of the BCDA 2018 Annual Report shall take effect from the date stated in the Notice to Proceed (NTP) and shall remain in force and in effect for a period of one (1) year and effective until the full delivery of the requirement and acceptance by the BCDA.

15. The BCDA reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder/s.

16. For further information, please refer to the BAC for Consulting Services Secretariat Mr. Jeff Randell B. Viñas at telephone number (02) 575-1700 local 1739 or send email at jbviñas@bcda.gov.ph.

ENGR. JOSHUA M. BINGCANG

Chairman

                                                            Bids and Awards Committee for Consultancy