Procurement of Consulting Services for the Web-based Quad-media Monitoring Project of BCDA

1. The Bases Conversion and Development Authority (BCDA) is a government corporation mandated to transform former military bases and properties into premier centers of economic growth as stipulated in its mandate - Republic Act No. 7227 otherwise known as the “Bases Conversion and Development Act of 1992”.

2. The BCDA, through its end-user delegated by the Bids and Awards Committee for Consulting Services (BAC-C), intends to procure and engage the services of a Consultant under Section 53.9 "Negotiated Procurement - Small Value Procurement" of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184.

3. The BCDA, through the 2024 Corporate Operating Budget intends to apply the sum of Six Hundred Thousand Pesos (PhP 600,000.00), inclusive of VAT and all applicable taxes, fees and incidental expenses being the Approved Budget for the Contract (ABC) to payments under the contract for Consulting Services for the Web-Based Quad-Media Monitoring.

4. The following shall be allowed to participate in the bidding:

- Duly licensed Filipino citizen/sole proprietorships;
- Partnerships duly organized under the laws of the Republic of the Philippines and of which at least sixty percent (60%) of the interest belongs to citizens of the Philippines;
- Corporations duly organized under the laws of the Philippines and of which at least sixty percent (60%) of the outstanding capital stock belongs to citizens of the Philippines;
- Cooperatives duly organized under the laws of the Philippines; or
- Persons/entities forming themselves into a joint venture, i.e., a group of two (2) or more persons/entities that intend to be jointly and severally responsible or liable for a particular contract: Provided, however, that Filipino ownership or interest thereof shall be at least sixty percent (60%). For this purpose, Filipino ownership or interest shall be based on the contributions of each of the members of the joint venture as specified in their JVA.

5. The Consultant must:

- Be a reputable media monitoring, data analytics, or insight solutions service provider/agency which has been in operation for at least two (2) years. In the case of joint ventures, the lead consulting firm should have at least two (2) years of business operation.
- Have at least two (2) years of experience in online quad-media monitoring.
- Have completed at least one (1) relevant online quad-media monitoring project in the past two (2) years.
- Have a Single Largest Completed Contract (SLCC) that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC in the past two years.
- The Quad-Media Monitoring Team must be composed of the following three (3) key members: Overall Project Manager, Systems Manager, and Account Manager.
- The identified members of the proposed Quad-Media Monitoring Team must have at least one (1) year of experience in web-based quad-media monitoring as related to the function of the team.
- The identified members of the proposed Quad-Media Monitoring Team must have handled at least two (2) web-based quad-media monitoring projects which are relevant to the requirements in a capacity related to his/her function in the team.

6. A one-week trial of the Consultant’s Web-Based Quad-Media Monitoring system shall be conducted by the BCDA as part of the evaluation from October 3 to October 10, 2024.

7. The Consultant shall be assessed based on the most favorable compliance to the criteria.

8. The detailed Scope of Services and Deliverables of the Consultant are indicated in the attached Terms of Reference (TOR) for the Project.

9. The Consultant shall be evaluated using the Quality-Based Evaluation (QBE) procedure.

10. The criteria and rating for the selection of the winning Consultant are as follows:

Prospective bidders must pass the required minimum score of seventy percent (70%) on each criterion.

11. The Consultant is required to submit the following documents to be used by BCDA as the basis for the bid evaluation:

a. EF 1 - Eligibility Documents (PhilGEPS Registration)
b. TPF 1 - Statement of All Completed Government and Private Contracts in the Past 2 years
c. TPF 2 - Summary of Completed Services in the Past 2 Years (All Completed Government and Private Contracts)
d. TPF 3 - Summary of Curriculum Vitae
e. TPF 4 (A to C) - Curriculum Vitae (CV) for Proposed Professional Staff
f. TPF 5 - Format of CV of the Firm/Entity
g. TPF 6- Statement of Consulting Services with at least PhP300,000.00 Contract in the Past 2 Years
h. TPF 7 - Certificate of Availability of Key Personnel
i. TPF 8 - Plan of Approach and Methodology
j. TPF 9 - Accomplishment Report
k. FPF 1 - Financial Proposal Submission Form
l. Omnibus Sworn Statement (duly notarized)
m. Bid Securing Declaration Form (duly notarized)

12. The Consultant is required to submit its Financial Proposal (FPF 1) in a separate sealed envelope. The Financial Proposal shall not exceed the ABC, and shall be deemed to include the cost of all taxes, duties, fees, and other charges imposed under applicable laws.

Financial Proposals received in excess of the ABC shall be automatically rejected.

13. The contract shall be effective for one (1) year, covering the period of January 6, 2025 to January 5, 2026.

14. Pre-bid Conference. The BCDA will hold a Pre-bid Conference on September 25, 2024, Wednesday, 10:00 AM at the BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st Street corner 2nd Avenue, Bonifacio Global City, Taguig City and/or through video conferencing via:
 

Zoom link

https://bcda-gov-ph.zoom.us/j/95228920798?pwd=yDOwQUo6IlmsllvBejHagMqW3kTbDu.1

Meeting ID: 952 2892 0798

Passcode: 462943

15. Deadline for Submission of Proposal. The Bid Proposal must be duly received through manual/physical submission at the BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st Street Corner 2nd Avenue, Bonifacio Global City, Taguig City, on or before October 2, 2024, Wednesday, 9:00 AM. Late submission of Bid Proposal shall not be accepted. The bidders may submit their Bid Proposal before the deadline for submission of bids to avoid late submission. The editable bid forms may be downloaded using the link below:
 

https://docs.google.com/document/d/1ajSebV5zUyKwiZAQkUglitC8dxvlTtOo97korEAPj0E/edit?usp=sharing

Please be reminded that the reference time that will be followed shall be the computer system clock at the BCDA Central Receiving and Releasing Area (CRRA), BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st Street corner 2nd Avenue, Bonifacio Global City, Taguig City. All bidders are advised to synchronize their timepieces therewith.

16. Opening of Bid Proposals. Opening of Bid Proposals shall be on October 2, 2024, Wednesday, 10:00 AM at the BCDA Office, BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st Street Corner 2nd Avenue, Bonifacio Global City, Taguig City, and/or through:

Zoom Link:
https://bcda-gov-ph.zoom.us/j/92944079244?pwd=tXBrGbPNDWrdDvApDxl53ePhhhfhaK.1

Meeting ID: 929 4407 9244
Passcode: 752334

The Bid Proposal will be opened in the presence of the bidders or its authorized representative who chooses to attend the activity. Attendance of the bidders during the opening of the Bid Proposal is not mandatory, but merely discretionary or optional.

17. The BCDA reserves the right to accept or reject any and all bids, annul the procurement process or not award the contract at any time prior to contract award, without thereby incurring any liability to the affected bidder.


18. For further information, please refer to:

LEILANI BARLONGAY-MACASAET
Vice President, BCDA Public Affairs
+639 088 998 578
lbmacasaet@bcda.gov.ph

Issuance Date: 24 September 2024

(sgd.)
LEILANI BARLONGAY-MACASAET
Vice President, Public Affairs Department
Bases Conversion and Development Authority