Section I. Invitation to Bid 

OPERATION AND MAINTENANCE OF THE NCC SPORTS FACILITIES

Supply, Delivery and Installation of Additional Sports Equipment and Facility Accessories, Retractable Seating System and Fabricated Items for the Aquatics Center in the National Government Administrative Center for the Hosting of the Asian Age Group Championships

1. The BASES CONVERSION AND DEVELOPMENT AUTHORITY (hereinafter referred to as BCDA), through the 2023 General Appropriations Act (GAA), intends to apply the sum of PESOS: Seventeen Million Six Hundred Ninety Two Thousand Only (Php17,692,000.00), inclusive of VAT and all other applicable government taxes, fees, and charges, being the Approved Budget for the Contract (ABC), to payments for the Operation and Maintenance of the NCC Sports Facilities: Supply, Delivery and Installation of Additional Sports Equipment and Facility Accessories, Retractable Seating System and Fabricated Items for the Aquatics Center in the National Government Administrative Center for the Hosting of the Asian Age Group Championships.

 *inclusive of VAT and all other applicable government taxes, fees, and charges

Bidders shall have the option to submit a bid offer on any or all lots. Evaluation and contract award will be undertaken on a per lot basis. Bids received in excess of the ABC for the lot shall be automatically rejected at bid opening.

2. BCDA now invites bids for the Procurement of the Operation and Maintenance of the NCC Sports Facilities: Supply, Delivery, and Installation of Additional Sports Equipment and Facility Accessories, Retractable Seating System and Fabricated Items for the Aquatics Center in the National Government Administrative Center for the Hosting of the Asian Age Group Championships.

3. The delivery period for all lots shall be two (2) weeks before the Aquatics competition/event scheduled on 26 February to 09 March 2024. Bidders should have completed, within five (5) years prior to the date of submission and receipt of bids, a contract similar to the Project.  The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instruction to Bidders.

4. Bidding shall be conducted through an open competitive bidding procedure using a non-discretionary “pass/fail” criterion, as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184, otherwise known as the “Government Procurement Reform Act”

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 

5. Prospective Bidders may obtain further information from BCDA and inspect the Bidding Documents at the address given below from 8:00 AM - 5:00 PM and /or at the BCDA website (https://bcda.gov.ph/bids).

6. The interested Bidders can purchase the complete set of Bidding Documents from the BCDA Corporate Center, 2^nd Floor Bonifacio Technology Center, 31^st St. cor. 2^nd Avenue, Bonifacio Global City, Taguig City, starting  22 November 2023 to 17 December 2023 from  8:00 AM to 5:00 PM. except Saturdays, Sundays and Holidays and until 09:00 AM on 18 December 2023 (Monday), upon payment of a non-refundable fee, pursuant to the latest Guidelines issued by he GPPB, as follows:

The Bidding Documents can also be downloaded from the website of the Philippine  Government Electronic Procurement System (PhilGEPS) and the website of BCDA (www.bcda.gov.ph). 

The bidder must present or email its proof of payment of fees made in cash, or through  manager’s check, or via online fund transfer to the BCDA Account through the email address bacgsecretariat@bcda.gov.ph.

Only bidders who purchased the Bidding Documents will be allowed to submit bids.

7. The BCDA shall hold a Pre-Bid Conference on 04 December 2023 (Monday) at 1:00 PM at BCDA Corporate Center 2nd Floor Bonifacio Technology Center, 31st Street Corner 2nd Avenue, Crescent Park West Bonifacio Global City, Taguig City, and/or through video conferencing or webcasting via Zoom or Google Meet, which shall be open to prospective bidders. To be able to join the online Pre-bid Conference, a written request shall be made/e-mailed to the BAC-G Secretariat by the prospective bidders.

8. Bids must be duly received on or before 9:00 AM, 18 December 2023 (Monday) at the  BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st  St. cor. 2nd Avenue, Bonifacio Global City, Taguig City. 

9. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 

10. Bid opening shall be on  18 December 2023 (Monday)  at 10:00 AM on the same address given above. Bids will be opened in the presence of the bidders’ representatives who choose to attend. Late bids shall not be accepted.

11. The Pre-bid Conference and the Opening of Bids are hybrid events. Prospective bidders may choose to attend online via zoom or in person at the BTC Office.

For those attending in person, the following guidelines must be followed:

• Attendees to the Pre-bid Conference and Opening of Bids will be required to follow the BCDA Health Protocols; and
• Observers/representatives who show signs of COVID-19 related symptoms are not allowed to enter the BCDA premises.

12. BCDA reserves the right to waive minor defects in forms and requirements as long as they do not affect the genuineness and authenticity of the documents submitted

13. BCDA further reserves the right to accept or reject any bid, to annul or cancel the bidding process, to declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.

For more information, please refer to:

BAC-G Secretariat 

8575-1781, bacgsecretariat@bcda.gov.ph 

BIDS AND AWARDS COMMITTEE FOR GOODS

By:

SGD

RICHARD BRIAN M. CEPE

Chairperson