CONSULTING SERVICES FOR THE PRODUCTION OF THE BCDA 2019 ANNUAL REPORT

Type

Consultancy

Status

Awarded

02/25/2020

REQUEST FOR EXPRESSION OF INTEREST

CONSULTING SERVICES FOR THE PRODUCTION OF
THE BCDA 2019 ANNUAL REPORT

The Bases Conversion and Development Authority (BCDA), through its 2019 Corporate Budget, intends to apply the sum of Pesos: One Million Eight Hundred Thousand (Php1,800,000.00), inclusive of all applicable taxes fees and incidental expenses, being the Approved Budget for the Contract (ABC) for the Consulting Services for the Production of the BCDA 2019 Annual Report. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals.

The Eligibility Documents including the Terms of Reference (TOR) for the project can be downloaded from the BCDA Website (http://www/bcda.gov.ph/) or can be secured, free of charge, by the interested proponent at BCDA Corporate Center, 2/F Bonifacio Technology Center, 31st Street corner 2nd Avenue, Bonifacio Global City, Taguig City from February 25, 2020 to March 9, 2020 from 8:00 a.m. to 5:00 p.m., except Saturdays, Sundays and Holidays, and March 10, 2020 from 8:00 a.m. to 12:00 noon.

BCDA now calls for the submission of Eligibility Documents for the Consulting Services for the Production of the BCDA 2019 Annual Report.

A Pre-Eligibility Conference for the discussion of the Eligibility Documents will be conducted on March 2 , 2020 at 9:00 a.m. at the BCDA Corporate Center, with the same address given above.

Consultants must submit the accomplished Eligibility Documents on or before March 10, 2020 at 12:00 noon at the BCDA Corporate Center, with the same address given above. Applications for eligibility will be evaluated based on a “pass/fail” criterion. The Opening of the Eligibility Documents is on March 10, 2020 at 1:30 p.m. at the BCDA Corporate Center, with the same address given above.

The interested consultants must be registered online with the Philippine Government Electronic Procurement System (http://www.philgeps.gov.ph) as a legitimate service provider for government requirements.

The BCDA Bids and Awards Committee for Consulting Services (BAC-C) shall draw up a shortlist of consultants from those who have submitted Eligibility Documents and have been determined as eligible in accordance with the provisions of Republic Act No. 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act,” and its Implementing Rules and Regulations (IRR).

The qualifications of the consultants are the following:

7.1 The Consultant must be strictly a reputable corporate communication or advertising or marketing firm (can be design studios or agencies with graphic design/advertising as its main business) which has been in operations for at least three (3) years. In the case of joint ventures, the lead consulting firm should have at least three (3) years of business operation.

7.2 The identified members of the proposed creative team must have at least three (3) years experience in communication or advertising as related to his function in the team.

7.3 The identified members of the proposed creative team must have handled at least three (3) creative projects which are similar in nature to the requirement (e.g. annual report, glossy magazines, coffee table book, brochures, corporate calendars, etc.) in a capacity related to his/her function in the team.

7.4 The Consultant must have produced at least one (1) similar creative project which is similar in nature to the requirement (e.g. annual report, glossy magazines, coffee table book, brochures, corporate calendars, etc.) with a contract price amounting to at least fifty percent (50%) of the ABC.

7.5 The Consultant must have produced at least two (2) similar creative projects which are similar in nature to the requirement (e.g. annual report, glossy magazines, coffee table book, brochures, corporate calendars, etc.) regardless of the amount.

The shortlisted bidders shall consist of not more than five (5) prospective consultants who will be entitled to submit bids. The criteria and rating system for shortlisting are as follows:

Criteria	Score	Required Minimum Score
Applicable Experience of the Consultant	30%
Qualification of personnel who shall be assigned to the project	60%
Current Workload of the personnel relative to capacity Note: Current Workload Relative to Capacity pertains to the ratio between one (1) proposed key personnel to current number of projects he/she is handling.	10%
TOTAL SCORE	100 %	60%

The prospective Consultant(s) must pass the required minimum score of sixty percent (60%) to be shortlisted.

Shortlisted Consultants may purchase the Bid Documents at a non-refundable fee of Pesos: Five Thousand (Php5,000.00) at BCDA Corporate Center, with the same address given above.

Bidding shall be conducted through open competitive bidding and is restricted to Filipino citizens/sole proprietorships, cooperatives and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines.

BCDA shall evaluate bids using the Quality Based Evaluation (QBE) procedure.

The contract shall be completed within three (3) to six (6) months and shall take effect from the date stated in the Notice to Proceed to be issued to the Consultant, and effective until the full delivery of the requirement and acceptance by BCDA.

BCDA reserves the right to reject any and all bids, annul or cancel the bidding process, or not award the contract at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.