Selection of a Consultant for the Web-Based Quad-Media Monitoring Services

Type: 
Consultancy
Status: 
Awarded

REQUEST FOR QUOTATION

ANNEX   B

for the Selection of a Consultant 
for the
Web-Based Quad-Media Monitoring Services

 

 

  1. The Bases Conversion and Development Authority (BCDA), through its 2018 Corporate Budget approved by the BCDA Board of Directors, intends to apply the sum of Five Hundred Thousand Pesos (PhP 500,000.00), inclusive of all applicable taxes, fees and incidental expenses due to government, being the Approved Budget for the Contract (ABC) for the Consulting Services for the Web-Based Quad-Media Monitoring. Bids received in excess of the ABC shall be automatically rejected.

 

  1. The Consultant for the Web-Based Quad-Media Monitoring Services shall assist the BCDA in its web-based quad-media monitoring requirements.

 

  1. The Consultant shall be responsible for the following:

 

      1. Daily monitoring of major broadsheets, tabloids, websites, magazines, TV stations, and radio stations;
      2. Establish and maintain a web-based quad-media monitoring system that can be accessed 24 hours a day, seven days a week;
      3. Upload BCDA-related quad-media news with its corresponding media value at the dedicated website not later than 8:00 AM from Monday to Sunday.
      4. Archive BCDA news in the web for easy access for a period of one year;
      5. Daily alert via email on stories that were published;
      6. Provide an online mechanism that will allow users to effectively and efficiently manage their media, through tags, comments, track return of investment of press activities, summary of news exposure, and generate charts.
      7. Present daily alert in a customized format–include weather forecast, exchange rate, summary of articles, and group articles according to search parameters and issues.
      8. Alert BCDA via SMS on potential issues that were published.
      9. Provide monthly compilation of monitored articles with its corresponding media value in CD-ROM format; and,
      10. Provide a monthly accomplishment report that will include an analysis of media value, article count, and issues that are found to be relevant to BCDA at a specific period.

 

**(Please refer to the Terms of Reference (TOR) for the detailed responsibilities and deliverables)

 

  1. The BCDA shall draw up a list of consultants from those who have submitted their Request for Quotation, in accordance with the provision of the revised Implementing Rules and Regulations (IRR) of Republic Act 9184 (R.A. 9184).

 

  1. The CONSULTANT shall have the following qualifications:

 

    1. Must have two (2) years’ experience in online quad-media monitoring;
    2. Must have handled at least one (1) similar online quad-media monitoring project for a period of one (1) year.

 

  1. The CONSULTANT shall be evaluated based on the Quality-Based Evaluation (QBE):

 

Evaluation Criteria

Weight

Min. Score

  1. Applicable Years of Experience of the Consultant/Firm

20%

14%

  1. Similar projects handled

20%

14%

  1. One Week Trial of the Web-based System

60%

42%

  1. Plan of Approach and Project Methodology
  1. Accomplishment Report

Total

100%

70%

 

The Minimum Score of 70% for each category should be met.

 

A one-week trial of the consultant’s Web-Based Quad-Media Monitoring system shall be conducted by the BCDA as part of the evaluation from September 18, 2018 to September 24, 2018.

 

  1. In addition to the Letter of Intent, the CONSULTANT is required to submit the following documents to serve as basis for the technical evaluation by BCDA and as described in Annex H of the Revised IRR of RA 9184 under “Appendix A: Documentary Requirement of Alternative Methods of Procurement”:

     

Annex A:           Valid and current Mayor’s/Business Permit (city or municipal)/Municipal License, where the principal place of business of the prospective bidder is located.

 

Annex B:           2017 Income/Business Tax Return

 

Annex C:           PhilGEPS Registration Number

 

Annex D:          Company Profile (in case of consulting firm) or

                        Curriculum Vitae (in case of individual CONSULTANT)

                        (The Profile or CV should reflect the number of years of experience in Quad-Media Monitoring)

 

Annex E:           List of similar projects handled/completed in the past two (2) years (2016-2018). The list of projects awarded and completed should include duration of the project.

 

Annex F:           Accomplishment/Summary of Monitoring Report covering the one-week trial period.

 

Annex G:          Omnibus Sworn Statement (Technical Proposal Form 3)

 

 

The CONSULTANT is also required to submit his/her/its Financial Proposal in a separate sealed envelope together with the above-mentioned requirements/documents. The financial proposals shall not exceed the approved budget for the contract and shall be deemed to include the cost of all taxes, duties, fees, levies and other charges imposed under applicable laws. Only the financial proposals of the consultants who meet the minimum technical score of 70% for each category of the evaluation criteria will be opened.

 

The Accomplishment/Summary of Monitoring Report (ANNEX F) covering the one-week trial period is also required to be submitted after the trial period.

 

  1. This contract shall be effective and completed for one (1) year from the date stated in the Notice to Proceed with an approved budget of the Contract of Five Hundred Thousand Pesos (PhP 500,000.00) inclusive of all applicable taxes, fees and incidental expenses all due to government, in which shall be paid on a monthly basis. Bids received in excess of the ABC shall be automatically rejected.

 

  1. The BCDA invites interested consultants to participate in the procurement process and submit their Letter of Intent and Technical and Financial Proposals composed of the aforecited Annexes A to G on or before 17 SEPTEMBER 2018, 12:00noon to the address below:

 

LEILANI BARLONGAY-MACASAET

AVP, Corporate Communications Office (CCO)

Bases Conversion and Development Authority (BCDA)

2nd Floor, Bonifacio Technology Center

31st Street corner 2nd Avenue

Bonifacio Global City, Taguig City 1634

 

Your office may also contact GARRY A. CATIVO thru telephone number 575-1735; email address: gacativo@bcda.gov.ph.

 

  1. The Accomplishment/Summary of Monitoring Report covering the one-week trial period (Annex F) shall be submitted by hand on or before 25 SEPTEMBER 2018, 12:00noon.

 

  1. The BCDA reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder/s.

 

 

 

LEILANI BARLONGAY-MACASAET

AVP, Corporate Communications Office

 

BCDA Corporate Center

The BCDA Group is a prime mover of national development. We transform former military bases and properties into premier centers of economic growth in partnership with the private sector with integrity, excellence and efficiency in the stewardship of government resources. We create sustainable urban communities to uplift the lives of Filipinos.

2nd Floor, Bonifacio Technology Center 31st St., corner 2nd Avenue Bonifacio Global City, Taguig Metro Manila 1634

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Taguig, Metro Manila

Trunkline: (632) 8575-1700
Fax (632) 816-0996