Procurement of Annual Corporate Email Subscription/Maintenance

1. The BASES CONVERSION AND DEVELOPMENT AUTHORITY (BCDA) (hereinafter also referred to as the Procuring Entity), through the 2024 BCDA’s Corporate Operating Budget (for Lot 1) and the 2024 General Appropriations Act (GAA) (for Lot 2), intends to apply the sum of Four Million and Seven Hundred Thousand Pesos (PhP4,700,000.00), being the Approved Budget for the Contract (ABC), inclusive of VAT and all other applicable government taxes and fees:

The bidders must submit bids for both lots. Bidders who submitted bids for only one (1) lot shall automatically be rejected at bid opening. In addition, bids received in excess of the Approved Budget for the Contract (ABC) for each lot shall be automatically rejected at bid opening.

2. The BCDA now invites bids for the above Procurement of Annual Corporate Email Subscription/Maintenance. Delivery of the Goods is required within 30 calendar days from receipt of Notice to Proceed and/or immediately upon the expiration of the existing subscription of licenses. Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184, otherwise known as the “Government Procurement Reform Act”

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4. Prospective Bidders may obtain further information from BCDA and inspect the Bidding Documents at the address given below from Monday to Friday, from 8:00 AM - 5:00 PM and /or at the BCDA website (https://bcda.gov.ph/bids).

5. A complete set of Bidding Documents may be acquired by interested Bidders from the BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st St. cor. 2nd Avenue, Bonifacio Global City, Taguig City, starting 06 November 2024 to 26 November 2024 from 8:00 AM to 5:00 PM. except Saturdays, Sundays and Holidays, and until 9:00 AM on 27 November 2024, upon payment of a non-refundable fee, pursuant to the latest Guidelines issued by the GPPB.

The cost of the bidding documents are the following:

The Procuring Entity shall allow the bidder to present its proof of payment for the fees in cash, manager’s check, or via online fund transfer to BCDA Account.

The Bidding Documents may also be downloaded from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of BCDA (www.bcda.gov.ph). Only bidders who purchased the Bidding Documents will be allowed to submit bids.

6. BCDA will hold a Pre-Bid Conference on 13 November 2024 at 10:00 AM at BCDA Corporate Center 2nd Floor, Bonifacio Technology Center, 31st Street Corner 2nd Avenue, Crescent Park West, Bonifacio Global City, Taguig and/or through video conferencing or webcasting via Zoom or Google Meet, which shall be open to prospective bidders. To be able to join the online pre-bid conference, a written request shall be made/e-mailed to the BAC-G Secretariat by the prospective bidders.

7. Bids must be duly received on or before 9:00 AM on 27 November 2024 at the BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st St. cor. 2nd Avenue, Bonifacio Global City, Taguig City. Late bids shall not be accepted.

8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

9. Bid opening shall be on 27 November 2024 at 10:00 AM at the same address given above. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity

10. The Pre-bid Conference and Opening of Bids are hybrid events. Prospective bidders may choose to attend online via zoom or in person at the BTC Office.

11. BCDA reserves the right to waive minor defects in forms and requirements as long as they do not affect the genuineness and authenticity of the documents submitted.

12. BCDA reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

For more information, please refer to:

PREJEAN A. PRIETO
Head Secretariat, BAC for Goods
(02) 8575-1700 local 1731 / bacgsecretariat@bcda.gov.ph

You may visit the following websites:

You may visit the following website, for downloading of Bidding Documents: https://www.bcda.gov.ph/bids

Date of Issuance: 06 November 2024

sgd.
RICHARD BRIAN M. CEPE
Chairperson
Bids and Awards Committee for Goods