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Request for Proposal for the Engagement of the Services of a Third Party Certifying Body for Re-Certification of BCDA’s Quality Management System (QMS) to ISO 9001 Standards

Status: Request for quotation

REQUEST FOR PROPOSAL

Engagement of the Services of a Third Party Certifying Body for Re-Certification of BCDA’s Quality Management System (QMS) to ISO 9001 Standards

 

1.        The Bases Conversion and Development Authority (BCDA) intends to procure and engage the services of a Certifying Body that will conduct a re-certification audit of BCDA’s quality management system (QMS) to ISO 9001 standards before 27 June 2017.

 

2.        The scope of services shall include the following:

 

Activity

Deliverable

Re-certification Audit of BCDA’s QMS to ISO 9001:2008 (before 27 June 2017)

Preparation and submission of audit plan

Conduct of on-site assessment audit

Preparation and submission of audit report

Re-certification/issuance of ISO 9001:2008 Certificate*

Certification Audit of BCDA’s QMS to ISO 9001:2015 (before 27 June 2018)**

Preparation and submission of audit plan

Conduct of on-site assessment audit

Preparation and submission of audit report

Issuance of ISO 9001:2015 Certificate*

Surveillance Audit of BCDA’s QMS to ISO 9001:2015 (before 27 June 2019)

Preparation and submission of audit plan

Conduct of on-site assessment audit

Preparation and submission of audit report

Confirmation of ISO 9001:2015 Certificate*

*   Subject to satisfactory results of assessment audit

**             Subject to transition of BCDA’s QMS to ISO 9001:2015

Note: Flexibility in the audit schedule shall be allowed subject to BCDA approval.

 

3.        Other relevant information pertaining to the engagement:

 

a.     Audit scope

“Provision of Conversion and Development Services for Land and Assets under the Jurisdiction and Control of BCDA”

b.     Audit site

BCDA Corporate Center, 2/F Bonifacio Technology Center, 31st St. Corner 2nd Avenue, Bonifacio Global City, Taguig City

c.     Total no. of personnel (as of 30 April 2017)

284, consisting of 148 permanent employees and 136 personnel on contract of service

d.     Outsourced activities

General support services such as security services and technical services such as land survey, masterplanning, assets appraisal, construction management services and construction implementation

 

4.        The Certifying Body should have the following minimum qualifications:

a.         The Certifying Body should be duly accredited by Philippine Accreditation Office, Bureau of Product Standards, Department of Trade and Industry;

 

b.         The Certifying Body must have at least five (5) years ISO 9001 auditing experience;

 

c.         The Certifying Body must have conducted at least five (5) similar engagements within the last five (5) years, of which at least two (2) are for government institutions, with one (1) contract equivalent to at least 50% of the Approved Budget for the Contract (ABC) or two (2) similar contracts with an aggregate amount equivalent to at least 50% of the ABC.

 

d.         Its audit team should satisfy the following:

 

·           Consist of at least three (3) auditors with actual hands-on experience on QMS who are qualified to conduct audits in the name of the Certifying Body.

 

·           With at least one (1) team member with relevant public sector specific experience for all relevant ISIC codes (For BCDA, L75 Public Administration).

 

·           With at least two (2) members with a minimum of three (3) years ISO 9001:2008 auditing experience.

 

·           With at least two (2) team members with actual hands-on experience on the Government QMS Process.

 

e.         Must be duly registered with the Securities and Exchange Commission (SEC) or the Department of Trade and Industry (DTI) for sole proprietorship; and

 

f.          Must be duly registered with PhilGEPS.

 

4.        The proponent is required to submit to BCDA copies of the following:

 

a.         Accreditation from the Philippine Accreditation Office, Bureau of Product Standards, Department of Trade and Industry;

b.         PhilGEPS registration;

c.         SEC or DTI registration;

d.         Mayor’s/Business Permit;

e.         Income/Business Tax Return;

f.          Omnibus Sworn Statement;

g.         Company Profile;

h.         List of clients (with contact person and contact number), services rendered and contract amount;

i.           Curriculum Vitae of Auditors to be assigned; and

j.           Proposal.

 

5.        Proposals shall be evaluated based on Quality-Cost Based Evaluation (QCBE).  The criteria and rating system for the selection of the winning certifying body are as follows:

 

Evaluation Criteria

Weight

Technical Proposal

a.    Applicable Experience and Track Record

-       No. of years of experience (10%)

-       Similar projects completed within the last five (5) years (10%)

-       Similar projects conducted for govt. institutions within the last five (5) years (10%)

-       Client feedback (5%)

 

35%

 

 

 

b.    Qualification of Audit Team

-       Audit team members with actual hands-on experience on QMS who are qualified to conduct audits in the name of the Certifying Body (8%)

-       Audit team members with relevant public sector specific experience for all relevant ISIC codes (For BCDA, L75 Public Administration) (8%)

-       Audit team members with a minimum of three (3) years ISO 9001:2008 auditing experience (8%)

-       Audit team members with actual hands-on experience on the Government QMS Process (8%)

-       Educational attainment/applicable accreditation of Audit team members (3%)

35%

 

Financial Proposal

30%

Total

100%

 

6.        The Approved Budget for the Contract (ABC) for the project is One Hundred Ninety Seven Thousand Pesos (Php 197,000.00) for the three (3) year audit cycle, or Sixty Five Thousand Six Hundred Sixty Six Pesos and 67/100 (Php 65,666.67) per audit, inclusive of all applicable taxes and fees.  Financial proposals received in excess of the ABC shall be automatically rejected.

 

7.        The contract shall be awarded to the Highest Rated Offer.

 

5.        Payment shall be made in three (3) installments upon completion of each of the following milestones and submission of the required deliverables, to wit:

 

Activity/Deliverable

Payment

a.       After re-certification audit and issuance of ISO 9001:2008 Certificate (for 2017)

One-third

 

b.      After certification audit and issuance of ISO 9001:2015 Certificate (for 2018)

One-third

c.       After surveillance audit and confirmation of ISO 9001:2015 Certificate (for 2019)

One-third

 

8.        BCDA invites interested proponents to submit their proposals together with the required supporting documents in a sealed envelope to the address below on or before 31 May 2017, 5:00 p.m.

 

            PATRICK ROEHL C. FRANCISCO

            Department Manager III

            Organization Development and Management Department

            Bases Conversion and Development Authority

            BCDA Corporate Center, 2F Bonifacio Technology Center

            31st Street corner 2nd Avenue

            Bonifacio Global City, Tagug City

 

6.        BCDA reserves the right to reject any or all proposals, to waive any defect or informality thereon or minor deviations which do not affect the substance and validity of any or all of the proposals, and to annul the selection process and reject all proposals at any time prior to contract award, without thereby incurring any liability to the affected consultants.

 

7.        BCDA reserves the right to reject the proposal of any proponent who:

 

a.         does not offer the required services as provided for in this Request for Quotation;

b.         is discovered to have suppressed, disclosed or falsified information; or

c.         failed to satisfactorily perform/complete any contract previously awarded to it.

 

9.        BCDA reserves the right to review other relevant information affecting the proponent or the proposal before the approval of the contract.  Should such review uncover any misrepresentation made in the proposal documents, or any change in the situation of the proponent which affects the substance of the proposals, BCDA may disqualify the proponent from obtaining the award.

 

For further information, you may contact Michael A. Vivas at telephone number 575-1797 or through e-mail address mavivas@bcda.gov.ph.